Fire checks you can prove
Weekly, monthly and annual checks assigned to a tenant, contractor or you. Each one needs a photo and a timestamp, and missed checks get chased.
For HMO landlords and agents · starting in Fife
Your HMO compliance, logged and provable.
Roomkeep tracks weekly fire checks, HMO licence conditions and every certificate. It handles rent room by room, even with several owners, and gives your tenants an app they'll actually open.
Built for Scottish law: PRTs, Landlord Registration and council HMO licensing.
12 North Street · 5 rooms
Fire safety log
- Weekly alarm testRoom 3 (Ellie) · photo · Mon 09:12Weekly
- Fire doors and closersContractor · 4 photos · 2 NovMonthly
- Emergency lightingLandlord · 31 OctMonthly
- EICR renewalDue in 21 days · electrician booked?5-yearly
Noticeboard pack ready
Download PDF
Paper logbooks go missing
When the council inspects, “we test the alarms every week” isn't proof. A dated photo log is.
Certificates expire quietly
Gas, EICR, PAT, EPC, the HMO licence and Landlord Registration for every owner, across every property.
Tenants don't know the basics
Bin day, wifi, the boiler, whose turn it is to test the alarm. The same questions, every term.
What Roomkeep does
Everything an HMO needs, in one place
Licences and certificates
HMO licence conditions, gas safety, EICR, PAT, EPC, Legionella and Landlord Registration, with reminders well before anything lapses.
Rent per room, many owners
Rent tracked room by room, arrears flagged, and statements split by each owner's share when a property has more than one landlord.
A tenant app worth opening
The house handbook, bin collection days, repair requests with photos, and messages with you, all in one app.
Tenancies signed online
Private Residential Tenancies sent for signature through DocuSign, with deposit protection deadlines tracked from the start date.
Noticeboard pack in one click
The licence, insurance, conditions and fire check records your HMO licence says must be on display, ready to print.
Scotland first
Made for Scottish rules, not adapted from English ones
Most landlord software is built around English law. Roomkeep starts from the rules that apply in Scotland, beginning with Fife Council's HMO licensing.
- Fife Council HMO licence conditions and renewals
- Fire (Scotland) Act fire risk assessments and interlinked alarms
- Repairing Standard checks: gas, EICR, PAT, CO alarms, Legionella
- Landlord Registration for every owner, renewed every three years
- Deposits protected within 30 working days, with prescribed information sent to the tenant
- Private Residential Tenancies, rent increase notices and rent control areas
Early access
Join the waitlist
We're building Roomkeep with HMO landlords and letting agents in Fife. Join to get early access, and tell us what takes up most of your time. It shapes what we build first.
- First access when the pilot opens
- Founding pricing for pilot landlords
- A say in what gets built
You're on the list
Thanks. We'll be in touch about early access. If you said you're interested in a pilot, we'll reach out personally.
Questions
Is it only for Fife?
Fife is where we start, and its HMO licence conditions come built in. The rest of Scotland follows. Join the waitlist from any council area and we'll tell you when yours is ready.
When does it launch?
We're running a pilot with a small group of Fife landlords and agents first. People on the waitlist hear first.
Will Roomkeep hold my tenants' rent?
No. Rent goes straight to your account as it does now. Roomkeep tracks what's due and paid per room, flags arrears and produces statements.
What will it cost?
We expect to charge per room per month, with pilot landlords getting founding pricing. We'll confirm prices before anyone pays anything.
Does it replace legal advice?
No. Roomkeep helps you keep on top of your obligations and keep records, but your licence conditions and solicitor have the final word.