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Waitlist privacy notice

This notice covers the Roomkeep waitlist only. Roomkeep is a working name for a product being developed by Estopia Engineering Ltd, which is the data controller.

What we collect

What you enter in the waitlist form: your email address and, if you give them, your name, whether you're a landlord, agent or tenant, your council area, how many HMOs and rooms you have, whether you're interested in a pilot, and what you tell us takes up your time. We also record when you signed up and the referral code in the link you followed, if there was one.

Why

To contact you about early access and the pilot, and to understand what landlords need so we build the right things. The lawful basis is your consent, given by ticking the box on the form. You can withdraw it at any time.

Where it's kept and for how long

Sign-ups are stored in Estopia's own content management system. We keep them until Roomkeep launches and for 12 months after, or until you ask us to remove you, whichever comes first. We don't sell your data or share it with anyone for their own marketing.

Your rights

You can ask to see, correct or delete your data, or to be taken off the list, by emailing support@estopia.net. If you're unhappy with how we've handled your data you can complain to the Information Commissioner's Office (ico.org.uk).

Last updated November 2026.